10 Things to Include on Every Event Manager’s List

Events are organised, sometimes to celebrate, and sometimes to reach a business or organisational goal. Corporate event management services are sought after by leading companies for event planning, execution and wrap up of their business events. So, what exactly do event managers needto make an event successful?

Let’s take a look at the 10 most important things that should be ideally on every event manager’s list of things to do for successfully conducting an event.

1. Event Purpose

Why are you hosting the event? For gaining value from the event, the event manager should be aware of the purpose and goals of the event. Is it sale of products or brand awareness or creating a platform for networking?

2. Target Audience

Who will participate in the event?There should be a clear answer to this question because the event assets, schedules, structure and event experience will be designed to cater to the likes of the target audience.

3. Costing

Corporate event management companies in Mumbai such as Sakura discuss the event budget with clients to make sure that the events are organised within budget. For businesses, ROI is what matters at the end of the day and event managers need to factor in all the expected cost and unforeseen cost in their estimates.

4. Event ‘To do’ List

The event should be planned in detail with a ‘To do’ list. The ‘To do’ list should clearly indicate the tasks, actions, objectives and deadlines. It would be a good idea to order tasks based on urgency.

5. Resource Allocation

You need to build the core team with your available resources before you start searching for supporting vendors to take care of various areas such as catering, entertainment etc. as required.

6. Venue

Event management in Mumbai usually rush towards venue blocking because there are several events conducted on a regular basis. This can be the case of other destinations too. So, finding the right venue and blocking it should be a priority task.

7. Scheduling

The event schedule should be well-designed so that it is most convenient for the target audience to attend and participate in the event.

8. Pre-planning Checklist

Create a comprehensive pre-planning checklist. Make sure all your event assets that need to be printed are ready before the event. All invites are out. All resources are in place and you are ready for the event.

9. Main Event Strategy

Whether at the registration desk, on the event floor or backstage, every event team member should be ready to carry out the tasks assigned to them. Chart out the strategy to get their co-ordination in place.

10. Post Event List

Event management services with good track record provide a complete event report to their client after the event with the objectives achieved.

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As an event manager you basically need to be disciplined yet flexible at the same time. To run an event smoothly, you can also hire a professional corporate event management company such as Sakura. Call 02226200434 or email admin@sakura.co.in to connect with us.

5 Most Important Steps of Wedding Event Management in India

Music, Dance, rituals, culinary delights and lots of people. Indian weddings are as vibrant as the multicultural vibes of India. But managing the long list of things to do for a wedding can turn out to be chaotic and daunting task if not done right. Wedding Event Management services come to your rescue in such a scenario.

Here are 5 most important steps of Wedding Event Management in India:

1. Initial planning

Any wedding event depends on the preferences of the bride and groom. There are two families involved who may or may not be available to help the couple with the wedding preparations. These family members participate in the initial meetings. This initial planning phase is more of a personal affair.

The initial phase involves creating a guest list, mutual agreements to various functions, fixing the wedding date and time and other such actions. A wedding event management company steps in after this phase. The event manager understands the thoughts of both the families for the wedding at this point.

2. Budget

Now, it is time to finalise the most important component of the wedding, the budget. Depending on the scale of the wedding being planned, an estimated cost can be determined with the help of wedding event management services. The wedding event management companies will help you to find the right vendors for all the events as well.

3. Finding the venue

Finding the right venue for your wedding is not an easy task. This is even more difficult for employed professionals who will need to find time from their busy schedules for venue searching. Wedding event managers are aware of the venues in your city and can help you find the suitable one that matches your date and budget.

Also, destination weddings can be taken care of professionally by the wedding event management service specialists.

4. Managing Events as per schedule

Indian weddings generally involve a number of small and big functions that sometimes go on for a week. Find the right company for the pre-wedding photo shoot. Get the right caterer to find the food of your choice. Take care of your guests from other cities and abroad who will be arriving to join your celebration.

A party event management company will support you in managing the nitty-gritties of these functions while you focus on the wedding and celebrate with your relatives and friends.

5. Making the main event successful

At the end of the day, you want a successful wedding event where the guests enjoy with family members. It is the big day for the bride and groom and their families. From decorating the venue and managing the guests to food and music, everything can be managed easily by assigning the job to a professional wedding event management company.

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For personalised attention with professional care in managing your wedding, you can connect with Sakura Events. Based in Mumbai, Sakura Events is an experienced wedding event management company with an impressive network of trusted wedding related service providers. Look at our event management portfolio for examples of Party Event, Exhibition Event, Wedding Event and some of the clients we have worked with.

What do you think about these important steps in wedding event management? Comment your thoughts.