What To Consider When Selecting A Wedding Event Venue

A banquet hall or an open-air destination wedding, the venue matters for wedding event organizers. Based on the wedding budget and the couple’s aspirations, a suitable venue is to be found. It is necessary for a wedding event company to block the venue on time; so that it is available on the dates the marriage is to take place.

There are several factors to consider when selecting a wedding venue. Some of the key factors that cannot be overlooked by providers of wedding event management services are as follows:

The capacity of the space

You have 1000 guests but the banquet hall being considered can accommodate only 500 guests. A situation like this can lead to an overcrowded venue with uncomfortable guests who have no place to stand or sit. Again, if you book a huge open ground for fewer guests, you end up paying more for a space that you do not require.

Full-service venue or not

Some wedding venues such as a hotel’s banquet hall might come with comprehensive services including decorations, catering, audio-visual systems etc. that are required for the wedding event. Would you prefer the convenience of a full-service venue or would you like more freedom to choose different service providers for a limited services venue?

For limited services venues, Sakura is a wedding event management company in Mumbai that helps clients with an excellent choice of weddings related services such as catering, entertainment, special effects and more.

Overnight accommodation

Many times, wedding ceremonies take place during daytime and the reception is scheduled for the evening. The evening reception parties can go on for a long time. For family members and outstation guests who are in town for the wedding, it becomes convenient if an overnight accommodation option is available near the venue.

Initial deposit and cancellation costs

Depending on the venue, the booking deposit and cancellation costs will vary. There are times when the couple may find a better venue after paying a deposit to block a venue as per their wedding date. But if they change the plan, cancellation costs will come up.

A wedding event company can be helpful to avoid booking the wrong venue. They offer a selection of venue options as per the couple’s needs. Also, providers of wedding event management services have tie-ups with event space owners so cancellation costs can be taken care of depending on the situation.

Duration of event

You may have noticed that during the wedding season, some popular venues get quickly booked. Sometimes, there can be 2-3 events in the same location on the same day. If you have a series of events lined up with the possibility of the event getting stretched due to ‘n’ number of reasons, then make sure you have booked the venue for enough time.

You don’t want to ask your guests to leave because you need to vacate the space for another event which was booked for a time slot following your event.

Winning Tips For Your Next Exhibition Event

Exhibitions are one of the sought-after places for business networking globally. There’s no doubt about it. But exhibition event management isn’t an easy task. Event Management services have to go through every detail to ensure the success of the event.

To make your next exhibition event more successful, we bring you some useful tips.

Tip-1 Set Clear Goals

There are numerous ways to connect online but why do people still come to an exhibition event. The reason is that the impact of in-person interactions cannot be replicated. So, set clear goals based on what your exhibitors and the visitors expect to gain from your exhibition event.

Tip-2 Plan in detail

In your exhibition plan, pay attention to every detail. What are the major and minor responsibilities? Who is responsible for what? What are the deadlines for every action to be carried out on time?

Deadlines are definitely important because there may be tasks dependent on deadlines for certain tasks. So, for everything to fall into place, exhibition event management services have to ensure careful planning of the event.

Tip-3 Utilise technology

Anything can go wrong if everyone is not on the same page. Use free or paid online resources such as shared to-do list or checklists. You can utilise a Google spreadsheet to keep track of all tasks.

Team members can update their work progress from anywhere using their cell phones or other handheld devices. Event files such as venue pictures, invite designs etc. can be shared through useful collaboration apps.

Tip-4 Find the perfect timing

If you want to hold an exhibition with exhibitors selling holiday decorations, you definitely won’t be keeping it during the holidays. You will time the event in such a way that vendors get enough time to meet the product sellers who may be your exhibitors or visiting guests. There should be enough time for procurement of goods and the sale to take place successfully. Also, the exhibition event should not clash with any occasion that will make it difficult for your guests to attend the event.

Tip-5 Whom to invite

To ensure maximum footfalls, event management services need to make sure that they target the right audience locally as well as globally. Filter your database for all the guests who are located closer to the exhibition venue and who will find some value in your exhibition event. If you are holding an event targeting international clients, filter your database accordingly.

Tip -6 Coverage of the event

Exhibitors are excited to join hands with exhibition event management firms who provide appropriate coverage in online and offline media with available budget and resources.

Pre-event, during event and post-event coverage boosts the chances of exhibitors to gain maximum visibility and sales from the event. The event team should be able to manage the visitor data wisely for the benefit of the exhibitors.

Tip-7 Manage time wisely

Give everyone enough time for planning and execution of the event. Remember, haste can lead to chaos.

You can utilise these winning tips for the success of your exhibition event. You can also hand over the responsibility of exhibition event to a trusted event management company.

5 Tips To Planning A Memorable Party Event In A Short Time Period

It is wonderful that you have some good reason to celebrate with your family, friends or colleagues. But throwing a party within a short time period can be a daunting task. If you are busy, you can always call up a party event management company to make the necessary arrangements.

To make your life easier, here are 5 tips for planning a memorable party event in a short period.

1. To do list

Create a quick to do list of all the things that you need to do for the party. Food, drinks, music, decor etc. If you do not have the time to arrange all these things, just share your party concept with the event management services company and they will take care of the party event, the way you want it.

2.  Decor

Is it a kid’s party or a party for grown-ups? The décor of the party venue needs to match the likes of its target audience. Also, do you have enough space at your place to accommodate the guests or do you need an outdoor venue? Talk to a party event management company and they will use their contacts to help you find a venue quickly and that too within your budget.

Another advantage of hiring an event management services firm is that they can arrange the props and decorations easily. You do not need to go searching for the right décor or wait for online orders which may or may not come on time. Also, why buy all the party décor when you can get it on rent for the required time.

3. Food

No party is complete without food. If you are planning an impromptu party for a wedding then you have to be extra careful. Mostly, guests at wedding events critique the food arrangements. Why take a risk here? Contact a wedding event management service such as Sakura events and they will note down all your specific food requirements. They will arrange the catering accordingly.

4.  Music

Most of the parties need some sort of music arrangement. If it is a small do, you can play a compilation of the music in your personal music system that your target audience will enjoy. You can also ring up friends to get a last minute DJ. Otherwise, if you want grand arrangements such as a live entertainment show, an orchestra or a celebrity singer then a party event company will be able to help you.

5.  Guest Management

If you are throwing a party, you will want to enjoy it too. On the day of the party, you would have managed to arrange all the food, music etc. etc. But you need to take care of the guests too. If your party is for a few guests who are really close to you then you need not worry. But if you have a huge guest list then you definitely need an event manager to take care of all the arrangements. The party event management company will assign the party management tasks including taking care of guests by trained hospitality professionals.

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Memories are created when things go right at great parties. If you are busy or do not want to take up the stress of party planning on your own, why not trust a party event management company such as Sakura Events to be known as a host of memorable parties? To contact Sakura, call 022 60 50 7555.

10 Types of Corporate Events in India

A business thrives not only due to sales but also due to other factors. Extravagant product launches, gala dinners for clients, employee enrichment outings and so on are essential for the smooth functioning of a business. These events are part of corporate event management initiatives. When the business needs external assistance for events, corporate event management companies come in to the picture.

Here are 10 types of corporate events conducted in India for various purposes:

1.   Shareholder Meetings and Board Meetings

Corporate executives from a company’s global and local offices come together to discuss business reports at board meetings. Listed companies also conduct shareholder meetings to discuss the performance of their shares for investor benefit and to take critical business decisions.

Event management services are brought in for the necessary arrangements for conducting these meetings.

2.  Business Conference

Conferences to discuss the latest happenings in the industry, to create brand awareness, and more, are organised by business houses from sectors such as technology, telecommunication, marketing, finance, etc. Networking dinners are arranged separately or as part of a conference. Corporate event management companies in Mumbai are hired by companies who do not have dedicated event management teams or support personnel.

3. Training Events

Business workshops and seminars are conducted by corporates from time to time to enrich their talent. Corporate event management companies help you to organise these events while you focus on the training content.

4.  Press Conference

Corporates conduct press conference to communicate an important decision, discuss their new products or to put forward their stand during controversies. Usually, experienced professionals from reputed event management services firm support corporates to organise successful press conferences.

5. Corporate Parties

Corporate event management companies in Mumbai also work to put together successful informal events such as product launch parties, cocktail parties, sales success bash etc.

6. Trade Shows

For every industry, there are a number of trade shows arranged by corporates. Companies participate in these trade shows to promote their products and services. But to run a carefully co-ordinated event, experts from event management services are hired.

7. Retreats

Corporate firms send out their executives on retreats to beat the stress that comes with their responsibilities. Usually, these retreats are of 2-3 days with couple of team meetings merged with fun activities in the retreat schedule.

8. Award Functions

To appreciate the efforts of employees, corporate firms come up with award functions. Event management services arrange the entire event for corporates. These events are great for boosting employee motivation.

9. Outdoor / Sports / Cricket Matches

Sports events such as cricket matches are organised by corporate firms within the company or with other companies run by the parent company to bring in an element of fun at work. This in turn, leads to brand awareness and employees generally love such events.

10. Team Building Events

A business grows when teams work in harmony. Corporates hire corporate event management companies to plan and execute onsite or offsite team building events for their employees. These events also turn out to be stress busters and help team members to bond with each other.

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For organising indoor or outdoor corporate events, you can contact Sakura events, one of notable corporate event management services in Mumbai.

10 Things to Include on Every Event Manager’s List

Events are organised, sometimes to celebrate, and sometimes to reach a business or organisational goal. Corporate event management services are sought after by leading companies for event planning, execution and wrap up of their business events. So, what exactly do event managers needto make an event successful?

Let’s take a look at the 10 most important things that should be ideally on every event manager’s list of things to do for successfully conducting an event.

1. Event Purpose

Why are you hosting the event? For gaining value from the event, the event manager should be aware of the purpose and goals of the event. Is it sale of products or brand awareness or creating a platform for networking?

2. Target Audience

Who will participate in the event?There should be a clear answer to this question because the event assets, schedules, structure and event experience will be designed to cater to the likes of the target audience.

3. Costing

Corporate event management companies in Mumbai such as Sakura discuss the event budget with clients to make sure that the events are organised within budget. For businesses, ROI is what matters at the end of the day and event managers need to factor in all the expected cost and unforeseen cost in their estimates.

4. Event ‘To do’ List

The event should be planned in detail with a ‘To do’ list. The ‘To do’ list should clearly indicate the tasks, actions, objectives and deadlines. It would be a good idea to order tasks based on urgency.

5. Resource Allocation

You need to build the core team with your available resources before you start searching for supporting vendors to take care of various areas such as catering, entertainment etc. as required.

6. Venue

Event management in Mumbai usually rush towards venue blocking because there are several events conducted on a regular basis. This can be the case of other destinations too. So, finding the right venue and blocking it should be a priority task.

7. Scheduling

The event schedule should be well-designed so that it is most convenient for the target audience to attend and participate in the event.

8. Pre-planning Checklist

Create a comprehensive pre-planning checklist. Make sure all your event assets that need to be printed are ready before the event. All invites are out. All resources are in place and you are ready for the event.

9. Main Event Strategy

Whether at the registration desk, on the event floor or backstage, every event team member should be ready to carry out the tasks assigned to them. Chart out the strategy to get their co-ordination in place.

10. Post Event List

Event management services with good track record provide a complete event report to their client after the event with the objectives achieved.

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As an event manager you basically need to be disciplined yet flexible at the same time. To run an event smoothly, you can also hire a professional corporate event management company such as Sakura. Call 02226200434 or email admin@sakura.co.in to connect with us.

5 Most Important Steps of Wedding Event Management in India

Music, Dance, rituals, culinary delights and lots of people. Indian weddings are as vibrant as the multicultural vibes of India. But managing the long list of things to do for a wedding can turn out to be chaotic and daunting task if not done right. Wedding Event Management services come to your rescue in such a scenario.

Here are 5 most important steps of Wedding Event Management in India:

1. Initial planning

Any wedding event depends on the preferences of the bride and groom. There are two families involved who may or may not be available to help the couple with the wedding preparations. These family members participate in the initial meetings. This initial planning phase is more of a personal affair.

The initial phase involves creating a guest list, mutual agreements to various functions, fixing the wedding date and time and other such actions. A wedding event management company steps in after this phase. The event manager understands the thoughts of both the families for the wedding at this point.

2. Budget

Now, it is time to finalise the most important component of the wedding, the budget. Depending on the scale of the wedding being planned, an estimated cost can be determined with the help of wedding event management services. The wedding event management companies will help you to find the right vendors for all the events as well.

3. Finding the venue

Finding the right venue for your wedding is not an easy task. This is even more difficult for employed professionals who will need to find time from their busy schedules for venue searching. Wedding event managers are aware of the venues in your city and can help you find the suitable one that matches your date and budget.

Also, destination weddings can be taken care of professionally by the wedding event management service specialists.

4. Managing Events as per schedule

Indian weddings generally involve a number of small and big functions that sometimes go on for a week. Find the right company for the pre-wedding photo shoot. Get the right caterer to find the food of your choice. Take care of your guests from other cities and abroad who will be arriving to join your celebration.

A party event management company will support you in managing the nitty-gritties of these functions while you focus on the wedding and celebrate with your relatives and friends.

5. Making the main event successful

At the end of the day, you want a successful wedding event where the guests enjoy with family members. It is the big day for the bride and groom and their families. From decorating the venue and managing the guests to food and music, everything can be managed easily by assigning the job to a professional wedding event management company.

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For personalised attention with professional care in managing your wedding, you can connect with Sakura Events. Based in Mumbai, Sakura Events is an experienced wedding event management company with an impressive network of trusted wedding related service providers. Look at our event management portfolio for examples of Party Event, Exhibition Event, Wedding Event and some of the clients we have worked with.

What do you think about these important steps in wedding event management? Comment your thoughts.

Tips For Planning A Successful Corporate Event

Planning a corporate party can be fun and exciting initially but when you actually get to down to organizing one, you’ll realize that corporate event management isn’t as simple as it seems. This is especially true for people who have only thrown a house party or organized a college party before. Here, discover suitable tips for planning a successful corporate event.

1. Fix a Budget: Even before you send out invites to your guests and start searching for a venue, it’s important that you fix a budget for organizing the event. Right from determining the costs for catering, venue, entertainment, decorations and guest speakers, you must take every single aspect into account before approaching reputed corporate event management companies in Mumbai. Don’t forget to include the costs of items such as banners and signage, promotional as well as marketing costs and on-site registration costs.

2. Schedule the date: Next, you must schedule a date for the proposed event. However, in order to decide the date, you must first check the calendar and also find out if there is another conference of corporate event scheduled to be organized on the same date. Also, check whether the date of your corporate event coincides with any religious holiday or any other prominent event or not.

3. Pick a Venue: After scheduling a date for the event, you must pick a venue that meets your requirements, allows you to deliver your message clearly and is ideal for your guests/audience. It’s important to schedule your event at a location that is convenient enough for your participants to reach. It’s also important that you negotiate the venue and choose a couple of dates for the event to check if the hotel/resort has opening around the same timeframe.

4. Sending Invitations: After you’ve prepared a guest list, you must also anticipate that around 30-40% of the guests may not turn up for the event. Hence, you must send the invitations at least 4 weeks ahead of the event. It’s important that you integrate all the information such as the guest list details, RSVP information and event check in details in advance. This will help you in preparing an accurate guest list and also prepare invitations accordingly.

5. Don’t forget to book Guest Speakers: Guest speakers often charge higher fee when your event date is closer. Thus, it is important that you book your guest speakers early to enjoy the best rates. Make sure you do enough research to find the ideal guest speaker for the event who also charges you a decent amount for addressing your guests/audience.

6. Look for Sponsors: Find a sponsor for your event. This would help you in offsetting the event costs. Companies that are related to your industry or area of operation may willingly accept the opportunity for promoting their brand name and gain the attention of your audience.

7. Follow-up: Last but not the least, if all goes well then make sure you follow up with your guests after the conclusion of the event. You must thank them ask them to share their feedbacks over mail or through surveys.